When was the last time you stopped to ask yourself: How effective is our compliance committee, really?
For busy compliance officers – especially those juggling multiple roles – a well-functioning compliance committee isn’t a “nice to have.” It’s essential. Even if you have ample time to devote to compliance, a productive committee helps ensure compliance truly permeates the organization.
A strong compliance committee brings together leaders from across departments, giving the compliance officer critical insight into operational risks, regulatory changes, and implementation challenges. It also helps embed compliance into day-to-day decision-making throughout the organization.
If you do not yet have a compliance committee, or you are unsure whether you have the right people on it, be sure to check out Episode 94, which walks through how to determine appropriate committee membership. For those who do have a committee, this week’s focus is on boosting its effectiveness.
Start With the Committee’s Purpose
The mission of a compliance committee is to aid and support the compliance officer in implementing, monitoring, and operating the compliance program. Its duties closely mirror those of the compliance officer, so a good starting point is to ask whether the committee is actually being used that way.
Consider questions like:
- Are committee members involved in the organization’s risk assessment?
- Do they help develop and implement the annual compliance work plan?
- Are they engaged in reviewing and updating policies and procedures?
- Do they assist with analyzing new legal requirements and following through on implementation?
If the answer to most of these is “not really,” your committee may have drifted off course.
Signs Your Committee May Be Off Track
A common red flag is when meetings focus on only one issue or department (billing and coding, AI, or another hot topic) at the expense of the broader compliance program. Another is when meetings are informal, unfocused, or consist largely of asking whether anyone has something to raise.
If you recognize these patterns, it may be time to realign agendas with the committee’s core duties.
Is your committee actually getting things done?
A productive committee should leave meetings with clear decisions and action items. If meetings involve a lot of discussion but little follow-through, the committee may have become more of a sounding board than an operational support for the compliance program.
One way to fix this is to be explicit about what help you need. Build agendas around concrete action items and assign ownership.
Active involvement in risk assessments and ownership of the compliance workplan are also excellent ways to drive productivity.
Engagement Matters
Another warning sign is a lack of engagement. Meetings that end quickly because no one speaks or the discussion is dominated by one voice. Strong compliance committees require substantive discussion and diverse perspectives.
To encourage engagement:
- Send agendas and materials in advance and be clear about what needs to be discussed or decided.
- Make sure members understand their role and feel confident contributing.
- Ask specific members to share input during meetings.
- Consider in-person meetings if remote participation is limiting discussion.
Committee Members as Compliance Champions
Compliance committee members should serve as ambassadors for the compliance program. They should carry compliance messaging into their departments, encourage reporting and participation, raise issues proactively, and model cooperation when concerns arise.
It can be helpful to formalize these expectations by creating a “job description” for compliance committee members. Some organizations also evaluate committee performance as part of members’ annual performance reviews, reinforcing accountability and engagement.
Do you have the right people?
If your committee remains unproductive despite these efforts, it may be time to reassess its composition. That conversation should involve organizational leadership, such as the CEO, and focus on what is not working and how the committee could be strengthened, whether through different members or additional leadership support.
A compliance committee that is focused, productive, engaged, and committed to championing compliance can dramatically enhance the effectiveness of your overall compliance program. Taking time now to evaluate and refine how your committee operates is an investment that pays dividends across the organization.
Related Episode:
Ep. 94 – Organizing (or Re-Organizing) a Compliance Committee
